The purpose of this document is to assist Yukon government employees in performing investigations and accurately documenting their findings in relation to “MINOR - Incidents and Near Misses.”
If the incident or near miss is MINOR, complete the “MINOR Incident and Near Miss Investigation Report”.
Employees must report all incidents and near misses to their supervisor. No reprisals or disciplinary action will be taken unless there is wilful misconduct, negligence or criminal intent by the person(s) reporting.
- Incidents (MINOR): An unplanned event that interrupts the completion of an activity that includes minor, non-life threatening personal injury/illness and/or minor damage to property or the environment.
- Near Miss (MINOR): An incident where no personal injury/illness, property or environmental damage actually occurred, but, given a slight shift in time or position, could have occurred
Who Should Investigate? Who Should Report? Where does the Investigation Report Go?
- The employee involved, or witnessing the incident or near miss, should always initiate the reporting process, by beginning to fill out the “MINOR Incident and Near Miss Investigation Report (hyperlink). The initial investigation should always begin with the employee involved, or witnessing, the incident or near miss. The employee should identify the hazard, determine the root cause, mitigate the hazard to as low as reasonably achievable (ALARA) and complete the “MINOR – Incident and Near Miss Investigative Report” (hyperlink) and forward the report to their supervisor. NOTE: If an employee is unable to complete the investigation reporting process for any reason, assistance from the supervisor and/or a co-worker is recommended.
- The Supervisor will then complete their section of the “MINOR – Incident and Near Miss Investigative Report” (hyperlink), provide further mitigation (if required), make further recommendations for long term mitigation (if required), discuss the report with the employee and forward it to the Safety Committee (hyperlink to JHSC – 20 or more regularly employed employees) or Safety Representative (JHSC – Health & Safety Representative (less than 20 workers) for review.
- Upon review of the completed ““MINOR – Incident and Near Miss Investigative Report” the Safety Committee/Safety Representative will determine if there is any further recommendations they should make and document those recommendations. The document should then be retained and filed by the Safety Committee/Safety Representative. Whether or not further action is recommended, a copy of the document or a “Summary Table” of all incidents that have occurred that month should be forwarded to senior management of the department for review or action. The “Summary Table” should be updated and include any further action, if any, that senior management deems is required. If further action was recommended to senior management, senior management should notify to the Safety Committee/Safety Representative any further actions taken or recommended to be taken.
- The Safety Committee/Safety Representative should ensure that all parties affected by the decision(s) of senior management are notified accordingly, and all finalized documents should be retained and filed by the Safety Committee/Safety Representative.
For further information on responsibilities see “Structure, Responsibilities and Accountabilities” (hyperlink to GAM 3.48, Section 2; HSMS “Structure, Responsibilities and Accountabilities; HSMS “Joint Health & Safety Committees; OHS Act Section 3, 7, 9, 12(9) (c), 13(5) (b)
Summary of All Actions for All MINOR Incidents: