The purpose of this document is to assist Yukon government employees in performing investigations and accurately documenting their findings in relation to “SERIOUS -Incidents and Near Misses.”
If the incident or near miss is SERIOUS complete the “SERIOUS Incident and Near Miss Investigation Report”.
Employees must report all incidents and near misses to their supervisor. No reprisals or disciplinary action will be taken unless there is wilful misconduct, negligence or criminal intent by the person(s) reporting.
- Incidents (SERIOUS): An unplanned event that interrupts the completion of an activity that includes a life threatening personal injury/illness and/or major damage to property or the environment. The definition of serious is set out in section 30 of the Occupational Health and Safety Act (hyperlink to OHS Act Section 30)
- Near Miss (SERIOUS): An incident where no serious personal life threatening injury/illness, property or environmental damage actually occurred, but, for safety precautions, rescue measures, or chance , could have resulted in a serious incident. (hyperlink to OHS ACT Section 30 (1)
Who Should Investigate? Who Should Report? Where does the Investigation Report Go?
- The employee involved, or witnessing the incident or near miss, should always initiate the investigation. If the incident or near miss is serious in nature, or could have been serious in nature, it should be immediately reported, or as soon as reasonably practicable (upon completion of any first aid requirements – 911, etc.), to the Yukon Worker’s Compensation Health and Safety Board, Occupational Health and Safety Branch. The employee should ensure the scene remains uncontaminated until a YWCHSB Safety Officer arrives or provides further instructions.
- The employee should contact their supervisor and their Joint Health and Safety Committee Representative or their Health and Safety Representative. The Joint Health and Safety Committee Representative or the Safety Representative will assist the YWCHSB Safety Officer during the investigation.
- The Safety Committee Representative or the Safety Representative in partnership with the YWCHSB Safety Officer will complete the “SERIOUS – Incident and Near Miss Investigation Report” (hyperlink).
- Upon completion of the “SERIOUS – Incident and Near Miss Investigative Report””(hyperlink) the Joint Health and Safety Committee or the Safety Representative will review the report, determine if there are any further recommendations, and document any such recommendations. The document should be retained and filed by the Safety Committee/Safety Representative. Whether or not further recommendations are made, a copy of the report or a “Summary Table” of all incidents that have occurred that month should be forwarded to senior management for review or action. The “Summary Table” should be updated and include any further action, if any, that senior management deems is required. If further action was recommended to senior management, senior management should notify the Safety Committee/Safety Representative of any actions taken or recommended to be taken.
- Senior Management, Safety Committee/Safety Representative and Supervisors should ensure all parties affected by the decision(s) of senior management are notified accordingly and final documents should be retained and filed by the Safety Committee/Safety Representative.
- A finalized copy of all documentation should be forwarded to the Safety Officer at YWCHSB and your Deputy Minister.
For further information on responsibilities see “Structure, Responsibilities and Accountabilities (For further information on responsibilities see “Structure, Responsibilities and Accountabilities see G.A.M. 3.48 and OHS Act both links at bottom.)
Summary of All Actions for All Serious Incidents: