Health & Safety

Stay Safe at Work Today and Every Day

Our Health & Safety Management System Corporate Bank is designed to help ensure all employees of Yukon Government have the tools they require to stay safe at work.

Filing and Storage

Purpose:

This Safe Work Practice (SWP) will provide YG employees with a set of guidelines or “Do’s and Don’ts” that have been developed to mitigate hazards associated with this work task, as identified through your workplace hazard identification process. All YG employees performing this work task are required to be trained, knowledgeable and competent.

Guidelines:


Filing

a)    When filing, avoid reaching, extending and bending. 

b)    Use step stools and ladders when appropriate. See Ladders and Step Stools SWP

c)    Be aware of the potential for paper cuts, avoiding sharp edges of paper and files.  The use of gloves can help prevent paper cuts.

d)    When moving rolling bays, ensure adjacent bays are free and clear of people and objects.

e)    Do not read while walking.

f)     Open one drawer at a time.

g)    Never leave drawers of a filing cabinet open, and use caution when opening drawers around other people.

h)   Use the handle when closing a drawer to help reduce pinch point injuries.

i)     For older or dusty files, consider using a dust mask.

Lifting and carrying

a)    Do not lift objects that are too heavy or beyond your capability.

b)    Do not stack items on top of file cabinets.

c)    Do not twist while lifting, moving, pushing or pulling a load.

d)    Do not bend to the side during manual handling.

e)    Do not shift or raise a heavy load with outstretched arms.

f)     Do not carry loads long distances.

g)    Do not swing and throw heavy loads.

h)   Use proper lifting technique as described in safe lifting procedure.

i)     Reduce the weight of the load by repacking, and/or seeking help from co-workers to lift heavy loads.

j)      Reduce the distance a load is carried, improve the layout of the work area, or relocate.

k)    Reduce the number of lifts by asking for help or using mechanical aids.

Storage

a)    Store items in an organized way, safe from falling.

b)    Use storage techniques to ease material handling; store loads at waist level, use wall brackets or shelving of appropriate height.

c)    Ensure that shelves or items are not within 18 inches of ceiling sprinkler heads.

d)    Ensure filing cabinets and storage shelves are secured to a fixed object.

e)    Store heavy items at an appropriate height for ease of handling.

f)     When moving items, do not carry too many items at once.

g)    Store supplies inside cabinets, not on top of them.

General:

If you feel you are suffering any work related musculoskeletal problems or back injuries please inform your supervisor.


References:

(SWP) Lifting and Back Safety

(SWP) Ladders and Step Stools