This Safe Work Practice (SWP) will provide YG employees with a set of guidelines or “Do’s and Don’ts” that have been developed to mitigate hazards associated with this work task, as identified through your workplace hazard identification process. All YG employees performing this work task are required to be trained, knowledgeable and competent.
Users should become familiar with the safe operation and use of photocopiers, printers and fax machines to prevent injury or illness in the workplace.
a) Become familiar with the operating manual of photocopiers, printers and fax machines, and be aware of the safety precautions.
b) Locate equipment on a flat, secure and stable surface at a comfortable working height to reduce manual handling and crush injuries. Ensure there is a good, safe access to the unit.
c) Ensure the room containing machines is suitably ventilated with good air circulation around the machine, keeping air vents and filters clear, following manufacturer instructions if required.
d) Regular visual inspections are required to check that the equipment is free from obvious damage and to ensure all guards are in place and are undamaged.
e) Check cables for frayed or bare wires and ensure the plug is not damaged. Report damage to cables, equipment and guarding to your supervisor.
f) Unplug equipment prior to attempting any maintenance or servicing.
g) When removing jammed paper, follow the manufacturer’s instructions and be careful of the hot areas inside.
h) Follow the manufacturer’s instructions for replacing inks, toner cartridges, cleaning up toner spills and disposing of used inks or toner cartridges.
i) Refer to the Material Safety Data Sheet (MSDS) for safety information for inks and toner.
a) Do not wear loose fitting jewellery that could contact electrical circuits when reaching into the machine. Do not use scissors or metal tweezers to pick torn paper out of the machine.
b) Do not use any flammable sprays or liquids on or near the equipment.
c) Do not vigorously shake toner cartridges, as the toner could leak out damaging equipment, clothing and cause a respiratory hazard.
Safe Work Practices: Office Ergonomics