This Safe Work Practice (SWP) will provide YG employees with a set of guidelines or “Do’s and Don’ts” that have been developed to mitigate hazards associated with this work task, as identified through your workplace hazard identification process. All YG employees performing this work task are required to be trained, knowledgeable and competent.
Guidelines: During travel, employees need to be aware of possible hazards that may occur. While the likelihood of mishaps occurring during travel is low, being aware of techniques to minimize risk while travelling for work.
a) Travel light, only take what is necessary for the planned trip
b) Wear comfortable shoes to move quickly when necessary and avoid injury
c) Ensure luggage can easily be identified
d) Do not leave carry-on luggage unattended
e) Keep wallets in an inside pocket of your purse, jacket or pants
f) Remain aware of surroundings while reading or working during travel. Employees appear less vulnerable when busy and alert
g) If waiting for bus or taxi, stand in groups to avoid being a target to theft
h) Where possible, make arrangements to arrive at destination before dark
i) Select accommodations that offer extra measures to ensure for your safety
j) Keep small amounts of cash in an outside pocket for tipping and other small items to avoid fumbling in your purse or wallet
k) Keep a clear head by restricting or avoiding alcohol
l) Leave a trip plan with the office or your supervisor including contact numbers and contact the office upon arrival at your destination
m) Do no display large amounts of cash or expensive jewelry as it may draw attention to you
n) Do not share travel plans in a public place, if possible
At the Hotel:
a) Guarantee all hotel reservations for late arrival
b) Keep personal information private; at check-in, use business card to indicate name, etc.
c) Instruct hotel staff never to relay room numbers or names to anyone. House phones should be used by visitors or messages given to front desk
d) Should hotel staff inadvertently say the room number out loud, request a room change
e) Have any expected deliveries routed through the front desk
f) Request a room close to the elevator, on a floor with restricted public access, away from stairwells and exits
g) Leave the lights on in closet, bathroom and shower curtain open when leaving the room
h) If suspicious about changes in the room, request a security check – immediately
i) Check all doors and windows to ensure they are locked and/or secured, and if not, request a room change
j) Use valet parking whenever possible; self-park only in well-lit areas
k) Always use the main entrance when returning late in the evening and report any suspicious activity to hotel management
l) Place all valuables in hotel’s safety deposit box
m) Do not display guest room keys in public or leave them unattended
n) Do not answer the door to your room without verifying who is there. If the person claims to be hotel staff, call the front desk to confirm
- o) Do not enter the room upon hearing someone else in the room, or if employees suspect they are being followed or someone is lingering near their room
p) Do not invite strangers or acquaintances into hotel room. Arrange to meet in public location such as the hotel lobby or restaurant.
Rental Car: Before driving away in a rented car:
a) Ensure the gas tank is full, the tires are properly inflated and check the trunk; always lock the car, even while driving
b) Request the rental agency remove identifying keys tags and bumper stickers, etc.
c) Should you get lost, ask for directions at a convenience store or gas station; avoid stopping on the side of the road
d) Drive away from uncomfortable situations or from drivers behaving erratically
e) Should the car break down, stay in the car with the doors locked and only lower the window low enough to talk with someone.
f) Should you not have a cell phone, then request anyone approaching the car to call for assistance, if required.
a) Look to park in well-lit highly visible areas and if possible, near the building
b) Always use main entrances and avoid parking in rear or secluded areas of the parking lot
c) Ensure all valuables and other personal identifiers left in the car are locked in the trunk or clearly out of site
d) When returning to the vehicle, have keys ready to unlock the door and a whistle or other personal alarm ready
e) Check in and around vehicle when approaching your car and prior to getting inside the vehicle
f) Do not try to get into your vehicle should anyone be loitering near it in the parking lot; call the police or 9-1-1
g) Once inside the vehicle ensure all doors are locked
h) If using underground parking, try to park near an attendant or exit